PRIVACY & COOKIES POLICY 

Privacy and cookies policy

1.      Introduction

1.2    This policy applies where we are acting as a data controller with respect to the personal data of [our website visitors and service users]; in other words, where we determine the purposes and means of the processing of that personal data.

1.3    We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of [our website and services], we will ask you to consent to our use of cookies when you first visit our website.

2.      How we use your personal data

2.1    In this Section 2 we have set out:

(a)    the general categories of personal data that we may process;

(b)    [in the case of personal data that we did not obtain directly from you, the source and specific categories of that data];

(c)    the purposes for which we may process personal data; and

(d)    the legal bases of the processing.

3.      Automated decision-making

3.1    We will use your personal data for the purposes of automated decision-making in relation to [specify automated decisions].

3.2    This automated decision-making will involve [provide meaningful information about the logic involved].

3.3    The significance and possible consequences of this automated decision-making are [specify significance and consequences].

4.      Providing your personal data to others

4.1    In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.[ We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.]

5.      International transfers of your personal data

5.1    You acknowledge that [personal data that you submit for publication through our website or services] may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

6.      Retaining and deleting personal data

6.1    This Section 6 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

6.2    Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

6.3    We will retain your personal data as follows:

(a)    [usage data will be retained for a minimum period of 30 days following the date of collection, and for a maximum period of 12 months following that date];

(b)    [account data will be retained for a minimum period of 30 days following the date of closure of the relevant account, and for a maximum period of 12 months following that date];

(c)    [profile data will be retained for a minimum period of 30 days following the date of closure of the relevant account, and for a maximum period of 12 months following that date];

(d)    [service data will be retained for a minimum period of 30 days  following the termination of the contract under which the service was provided, and for a maximum period of 12 months following that date];

(e)    [publication data will be retained for a minimum period of 30 days following the date when the relevant publication ceases to be published on our website or through our services, and for a maximum period of 12 months following that date];

(f)    [enquiry data will be retained for a minimum period of 30 days following the date of the enquiry, and for a maximum period of 12 months following that date];

(g)    [customer relationship data will be retained for a minimum period of 30 days following the termination of the relevant customer relationship, and for a maximum period of 12 months following that date];

(h)    [transaction data will be retained for a minimum period of 30 days following the date of the transaction, and for a maximum period of 12 months following that date];

(i)     [notification data will be retained for a minimum period of 30 days following the date that we are instructed to cease sending the notifications, and for a maximum period of 12 months following that date (providing that we will retain notification data insofar as necessary to fulfil any request you make to actively suppress notifications)];

(j)    [communication data will be retained for a minimum period of 30 days following the date of the communication in question, and for a maximum period of 12 months following that date]; and

(k)    [[data category] will be retained for a minimum period of 30 days following [date], and for a maximum period of 12 months following [date]].

7.      Security of personal data

7.1    We will take appropriate technical and organizational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.

7.2    We will store [all your personal data] on [secure servers, personal computers and mobile devices, and in secure manual record-keeping systems].

7.3    The following personal data will be stored by us in encrypted form: [your name, contact information, password(s) and cardholder data].

7.4    Data[ relating to [your enquiries and financial transactions]] that is sent from your web browser to our web server, or from our web server to your web browser, will be protected using encryption technology.

7.5    You acknowledge that the transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

8.      Your rights

8.1    In this Section 8, we have summarized the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

8.2    Your principal rights under data protection law are:

(a)    the right to access - you can ask for copies of your personal data;

(b)    the right to rectification - you can ask us to rectify inaccurate personal data and to complete incomplete personal data;

(c)    the right to erasure - you can ask us to erase your personal data;

(d)    the right to restrict processing - you can ask use to restrict the processing of your personal data;

(e)    the right to object to processing - you can object to the processing of your personal data;

(f)    the right to data portability - you can ask that we transfer your personal data to another organization or to you;

(g)    the right to complain to a supervisory authority - you can complain about our processing of your personal data; and

(h)    the right to withdraw consent - to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.

8.3    You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

8.4    You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

8.5    In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: [the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed]. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: [for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defense of legal claims].

8.6    In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defense of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defense of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

8.7    You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defense of legal claims.

8.8    You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

8.9    You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

8.10  To the extent that the legal basis for our processing of your personal data is:

(a)    consent; or

(b)    that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,

        and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

8.11  If you consider that our processing of your personal data infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

8.12  To the extent that the legal basis for our processing of your personal data is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

8.13  You may exercise any of your rights in relation to your personal data [by written notice to us] OR [by [methods]][, in addition to the other methods specified in this Section 8].

11.    Updating information

11.1  Please let us know if the personal information that we hold about you needs to be corrected or updated.

13.    About cookies

13.1  A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

13.2  Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.

13.3  Cookies do not typically contain any information that personally identifies a user, but personal data that we store about you may be linked to the information stored in and obtained from cookies.

14.    Cookies that we use

14.1  We use cookies for the following purposes:

(a)    [personalization - we use cookies [to store information about your preferences and to personalize our website for you] [ (cookies used for this purpose are: [identify cookies])]];

(b)    [advertising - we use cookies [to help us to display advertisements that will be relevant to you] [ (cookies used for this purpose are: [identify cookies])]];

(c)    [analysis - we use cookies [to help us to analyze the use and performance of our website and services] [ (cookies used for this purpose are: [identify cookies])]]; and

(d)    [cookie consent - we use cookies [to store your preferences in relation to the use of cookies more generally] [ (cookies used for this purpose are: [identify cookies])]].

[additional list items]

15.    Cookies used by our service providers

15.1  Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

15.4  We use a Facebook pixel on our website. Using the pixel, Facebook collects information about the users and use of our website. The information is used to personalize Facebook advertisements and to analyze the use of our website. To find out more about the Facebook pixel and about Facebook's use of personal data generally, see the Facebook cookie policy at https://www.facebook.com/policies/cookies/ and the Facebook privacy policy at https://www.facebook.com/about/privacy. The Facebook cookie policy includes information about controlling Facebook's use of cookies to show you advertisements. If you are a registered Facebook user, you can adjust how advertisements are targeted by following the instructions at https://www.facebook.com/help/568137493302217.

15.5   We use Wix.co.uk to build and host our website. This service uses cookies for Security, identifying logged in site members, tracking visitors’ sessions on the site, avoid redirecting to the mobile site. You can view the privacy policy of this service provider at https://www.wix.com/about/privacy. The relevant cookies are: Clear Gifs, Flash & HTML5, Behavioural Targeting/ Re-Targeting, User Data Supplementation, “Don not track” Signals.   

 

16.    Managing cookies

16.1  Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

(a)    https://support.google.com/chrome/answer/95647 (Chrome);

(b)    https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);

(c)    https://help.opera.com/en/latest/security-and-privacy/ (Opera);

(d)    https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies(Internet Explorer);

(e)    https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/mac (Safari); and

(f)    https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).

19.    Our details

19.1  This website is owned and operated by Samuel Thomas- Vocal Coach 

19.2   We are registered in [England and Wales] under registration number 12539602, and our registered office is at GREENBANKS, FARNHAM LANE, HASLEMERE, SURREY, GU27 1EU

19.3  Our principal place of business is at GREENBANKS, FARNHAM LANE, HASLEMERE, SURREY, GU27 1EU

19.4  You can contact us:

(a)    [by post, to [the postal address given above]];

(b)    [using our website contact form];

(c)    [by email, using [the email address published on our website]].